The Keys to Effectively Handling Your Business Expenses: Prioritizing Accounting and Payroll


The keys to growing into a major business depend on how a company handles its businesses expenses. Great organizations emerge because such entities know how to effectively manage their cashflow and business accounts on the road to growth and success.

Therefore, a masterful knowledge of accounting and payroll should be a priority for every start-up. If these two departments are in great standing, then any business owner can go to sleep at night with confidence and peace of mind.

A business owner should consider two types of expenses when growing his or her company: required spending and optional spending.

Required Spending

Required spending is the process of using monitory resources to purchase the necessary materials, equipment, and other resources to run a smooth operation. Expenses include:

  • Facility
  • Utility deposits
  • Equipment
  • Office supplies
  • Machinery
  • Technology
  • Furniture

  • Insurance
  • Legal fees
  • Salary/wages
  • Accounting
  • Payroll taxes
  • Advertising
  • Website development

Without these necessary tools and resources, a company will be in danger of not providing quality customer satisfaction.  Pleasing the customer is the key to keeping them coming back for more, but If you don’t have the money to purchase the necessities to keep your business operating at an optimal level, then you might as well redirect your customers to the competition down the street.

Major businesses do what is necessary to exceed the expectations of their target audience. The goal is to steal the heart of the customer and make him or her a friend of the company.

Optional Spending

Optional spending is the process of investing in resources that can perhaps give you a great advantage over the competition but is too expensive for a small business or start-up. Advanced automation, cloud computing, virtual reality and AI (artificial intelligence) are expensive investments. Such expenses will supercede any start-up’s budget.

However, as your organization grows, you will be able to invest in the more expensive technology. Stretching your funds to the limit and barely meeting necessary expenses are signs that your company isn’t ready for more advanced technology.

Be patience. As you build your brand over the years, your revenue will grow, and your customer base will increase. The time will come when you will be able to upgrade your company processes across the board, increase productivity and establish yourself as a major player in your industry.

Importance of Accounting and Payroll prioritization

The accounting department is important because it keeps the company’s finances in an optimal state of health. Without a strong grasp of accounting, a company will be vulnerable to several financial dangers, including financial miscalculations, fraud, unpleasant audits, and legal issues.

Thousands of start-ups fail to their inability to meet payroll, pay bills, operate the business and provide quality service.

Hiring a top-notch accounting is crucial. Keeping records of financial documents, including financial statements and balance sheets. Getting a bank loan depends on the condition and accuracy of your business financial track record.

Your Financial Roadmap: Budget Reports

Great organizations are masters of budgeting, a major task designed to monitor all spending and ensure that expenses are within the company’s ability to afford them.  Budgeting informs program managers of the status and availability of funds.

If funds are not available to make a major business investment a wise decision is not to make the purchase at all. In organizations, effective budgeting will keep financial chaos at bay. All expenses are monitored, including overhead, capital equipment, marketing and sales, direct labor, professional services and miscellaneous costs.

Budgeting also provides information on possible program spending cuts or redistribution of available funds to other profitable areas.

The bottom line is that extraordinary budgeting is the foundation of accounting and will ensure that the accounting and payroll departments are operating at an optimal level.

Fortune 500 worthy businesses arrived at the top of their industry because they were Master of Financial Management.  Through wise and profitable financial decision making, which includes major investments, acquisitions of rival companies and expansion of product lines, great organizations rise to prominence, obtaining reward and recognition in the industry.